Make full use of talents and resources

At the Wednesday reading for managers, on March 23, 2022, Mr. Wang cited the content "Internal resource management and resource utilization maximization" shared at the manager’s reading meeting, and expounded that under the circumstance of limited resources, we should know our own background and make full use of talents and exhaust the use of property by integrating resources.

During the inspection tour in the workshop these days, it was found that there are 6-7 packaging staff on an assembly line in the injection finished product workshop, which obviously exceeded the reasonable staffing of 3-4 packaging staff. Too many people in any position will cause a waste of labor costs. If one person's work is done by two people, it will not only not give full play to the efficiency of employees, but also make employees lazy. In my daily work, I often receive some photos of waste within the enterprise sent by Chairman Chen. For example, the garbage room has intact containers, the waste warehouse has a whole package of temples or wire core, and the logistics warehouse has a working table that can be used. The reason why these waste phenomena exist within the company shows that the management cadres do not understand what resources are in the enterprise and fail to effectively integrate resources to make the best use of people and things. In 2022, the company is facing multiple pressures such as the rise of raw materials, the depreciation of exchange rate and the rise of labor costs. In today's increasingly fierce competition, how can we live and develop according to the established goals? This is what I want to explain to you, that is, through the effective integration of resources, to make the best use of people and things.

Clear task and understand family background

As a manager, we should recognize our work direction and tasks. Only when the task is clear can we know what resources are needed to ensure the achievement of the goal. If managers want to integrate resources to complete tasks, they should first understand what internal resources are. Just like a commander who is about to go to the battlefield needs to know what guns and ammunition are in the ammunition depot, and a cook needs to know how many meters there are in the rice bucket. In order to complete the task, we need to know how many people are inside and how much output each person can create every day. We need to know how many equipment there are, the use status of each equipment and the unit efficiency of each machine. We need to know how many materials there are in each supporting warehouse and whether these materials can meet the production demand. We also need to know which suppliers can cooperate with internal production, what products each supplier can make, their quality level, and their production capacity. Only by understanding internal and external resources can we scientifically integrate resources.

Integrate resources and complete tasks

After understanding the internal resources of the enterprise, we should effectively integrate these resources to support the completion of the task, otherwise it will also cause a waste of resources. In order to realize the rational utilization of resources, the company requires the central logistics to take the lead and sort out the matching between demand and resources according to the needs of customers and the internal and external resources of the enterprise. In terms of personnel, define the human efficiency of each process, determine the staffing of each position, and establish a personnel deployment mechanism. In terms of machinery and equipment, count the number of existing machines, define the efficiency of each machine, analyze the mold demand, etc. In terms of material management, do a good job in material supporting and warehouse management. In terms of process, plan the process and define the bottleneck process. In terms of environment, do a good job in the selection and evaluation of suppliers, and reasonably plan the production site. And the matching of demand and resources is realized through ERP system to achieve a game of chess inside and outside.

Make full use of talents and resources

I have stressed more than once at the meeting that we should recruit adults instead of baby soldiers. The so-called "adult" is simply defined as qualified talents who meet the job requirements and have the professional skills of the post. Qualification is the most basic requirement. There can be no "giant baby" in Ouhai. If the staff can't meet the job requirements of the post, it will cause their own work to be poor and let a bunch of people clean up the mess for him. For example, in 2022, the company's quality control team accounted for almost 7% of the total number of people in the company. The reason why there is such a large quality control team is that the quality foundation of quality planning, production and manufacturing departments is not strong, resulting in the need for quality control personnel to check some key quality control points. Management says: quality is planned. In the NPI planning and trial production stage of new products, we should do a good job in quality planning; In the stage of mass production, the production unit only needs to strictly follow the standards defined in the quality plan. If the work in the first two stages is done well, there is no need to set up such a huge quality control team to wipe the ass for the engineering department and production units. Objectively speaking, the quality control personnel do not directly create value, or if the quality control team is too large, it will cause a waste of human resources. For another example, the number of office staff in the human resources department has nearly doubled compared with that ten years ago. Why has so many people increased? Part of the reason is that the human resources department has more affairs to clean up the mess, that is, the content of inspection has increased. Including off-duty three-step inspection, on-duty welcome inspection, daily health and discipline inspection, attendance inspection, dormitory inspection, etc. The responsibility of the manager is to manage people, directors and creation. The manager and management of the production workshop should pay close attention to the daily management of hygiene, discipline and attendance, rather than the inspection of the human resources department and the general manager's office every day. Glasses manufacturing industry is not high-tech, it is a labor-intensive enterprise, which is affected by many human factors. If our size remains unchanged, the staffing is not controlled, the human efficiency is not brought into full play, and the talents are not reasonably utilized, it will cause waste. Therefore, we should use adults to make Rome to Rome and Caesar to Caesar, so as to perform their respective duties and make the best of their talents.

In addition to make full use of talents, we should also make full use of resources. Make full use of resources, ranging from plant planning, equipment purchase evaluation, to consumables purchase, and even the rational use of a piece of paper. A few years ago, when the metal frame water-roller project was implemented in the welding workshop, due to improper trial and evaluation, the company invested more than 1 million to buy the rollers, which has not produced its due value so far. Some time ago, in the inventory warehouse on the second floor, we found hundreds of containers still lying in the warehouse. I often found some dirty containers left in the corner in the sun and rain when I visited Yager. These are undesirable phenomena that do not make full use of resources. In order to make the best use of everything, the company allocates the auxiliary material cost of each shelf to departments, teams, and even defines the usage to individuals. The use standard and amount of each kind of consumables are formulated, such as the use of polishing discs. When the diameter is less than how many centimeters, the old can be replaced with the new, and the number of shelves to be thrown in each process and each polishing disc is clearly specified. Evaluate the necessity of purchasing machinery and equipment according to capacity and load. Evaluate the purchase volume of containers according to the output target and material turnover. In short, in terms of making the best use of things, we should invest scientifically and reasonably. We should not waste anything. We should save every penny. We should use our funds on the cutting edge and materials where economic benefits can be produced.

Only by understanding the family background and external resources can we make rational use of resources and achieve internal and external consistency, and scientifically integrate resources to complete the task. In terms of selection and employment, we should recruit adults, let the work of each department Rome to Rome and Caesar to Caesar, so as to perform their respective duties. Give full play to the responsibilities of managers in charge of people and creations, and avoid letting other departments help deal with the mess. In terms of making the best use of things, we should invest scientifically and reasonably, and should not waste. We should save every penny, use the funds on the blade, and use the things where they can produce economic benefits.