Organize The Authorization

At the general manager's office meeting September 28, 2021, Mr. Wang expounded that middle and senior management cadres should deeply understand the four elements of management: planning, organization, leadership and control. We should not only fully authorize, but also make full use of the strength of the organization to control power.

Before every night work finished, I often see a phenomenon: department heads and company executives are working overtime, while other office workers rarely see the phenomenon of overtime. The most prominent is the surrounding departments such as human resources and logistics. At the regular manager meeting on Monday, the blue army department also reflected that the work of the surrounding departments did not follow the rhythm required by the company, and there was procrastination. The reason for the above phenomenon is that some middle and high-level cadres don't know how to authorize, like to do it by themselves, and don't know how to assign tasks to their subordinates. We also found a phenomenon: some management cadres failed to effectively supervise and control the work of their subordinates. It is unclear about the work status of their subordinates and the completion of their assigned work. This is also the performance of not understanding authorization. The premise of authorization is to be controlled. If it is not controlled, it will not produce good results. So how can management cadres effectively authorize their subordinates?

Authorization by organization

Authorization means that managers delegate some of their powers to subordinates, so that subordinates can fully carry out work within a certain scope of responsibility, and the same time managers are responsible for the work results of subordinates. Authorization is one of the important tasks of managers, and effective authorization is also an important management skill. What are the positive effects of effective authorization? 1. Scientific empowerment can liberate itself. Effective authorization can give middle and senior managers time to think about the company's strategy, improve problems and do more important work. If a person doesn't know how to delegate, he will not only tire himself, but also harm the team, because the organizational goals are achieved through the joint efforts of team members. 2. Scientific authorization can promote the growth of subordinates. The ancients said that the great trees are good for nothing but shade. But the small tree under the big tree is also difficult to thrive. If talents are not fully exposed to the sun and baptized by wind and rain, they can't continue to grow and give play to greater personal potential, and can't bring value-added effect to enterprises. 3. Scientific authorization can cultivate employees' sense of responsibility and creativity. If you focus on everything, just as Zhu Geliang manages his subordinates, opens a brocade bag when he meets problems, and does everything without using his brain and performs like a machine, then employees have neither a sense of achievement nor the power to create. Of course, authorization in management activities should eventually return to the organization. The company does not advocate disorderly authorization and excessive authorization. Any authorization activities must be carried out within the organizational structure and enterprise rules.

Establish early warning and reporting mechanism

Establish early warning mechanism

The establishment of early warning mechanism is to prevent uncontrolled authorization. When the authorized person fails to complete the assigned task within the time limit, the information shall be quickly transmitted to the authorized person through the early warning mechanism and intervene in time. For example, if the welding Semi-finished spectacle frames are not returned to the warehouse within the specified cycle, it can be fed back to the senior management of the company through the early warning system, so that the senior management can integrate resources to solve the problem.

Establish reporting mechanism

As an authorized person, he should have scenario thinking and imagine the consequences if the problem is not solved. When he understands the consequences, he should report to the superior in time. Or when the authorized person encounters the capability and resource boundary, the authorized person shall also report in time. Just as in the swimming area of the seaside scenic spot, ropes are used to define the scope of tourists' activities, and remind tourists not to exceed the boundary line, otherwise it will be dangerous.

Improve the authorization mechanism

Management activities in enterprises are realized through the joint efforts of organization members. In terms of authorization, we should have a clear definition of work assignment and power delegation in authorization management. For example, through the setting of organizational structure, the standardization of post responsibilities and the sorting of process system, the boundary of authorization is established to avoid uncontrolled authorization. Therefore, the company requires the Standards Office to formulate the decision-making authority of the deputy general manager, manager, section chief and grass-roots managers, so as to institutionalize and standardize the authorization management. At the same time, we should also establish a rapid response mechanism to correct the deviation in time and prevent the problem from further expansion through the rapid intervention of the middle and high levels.

Scientific and effective authorization can liberate themselves and give middle and senior managers time to think about the company's strategic issues and improvement matters, and do more important work. Scientific and effective authorization can promote the growth of subordinates and cultivate employees' sense of responsibility and creativity. We should improve the authorization mechanism, return the authorization management to the organizational level, and establish an early warning and reporting mechanism to prevent uncontrolled authorization.