Scientific early warning mechanism is an effective way for enterprises to solve problems quickly

On June 22, 2020, at the general manager's office meeting, Mr. Wang Fenghua, the general manager, explained that scientific early warning mechanism is an effective way for enterprises to solve problems quickly, and emphasized that the early warning mechanism of the company should meet the following three requirements, namely, to ensure the results, to prevent the situation and to set up the early warning scientifically.

The company has established various early warning mechanisms such as finance, delivery, quality, output, efficiency, performance, personnel management, etc. The purpose of which is to reduce the time wasted by the management in judging whether problems occur, reduce the losses caused by problems or abnormalities, and facilitate the management to make decisions and take corresponding measures quickly. If the early warning mechanism wants to play a warning and reference role in the prevention, decision-making, implementation and other aspects of enterprise internal management, it must meet the following three requirements.

Early warning should be timely and ensure the results

The early warning mechanism should achieve two timeliness, that is, the early warning time should be timely, and the intervention action should be timely. If the time of early warning is too late, even if we intervene when we receive the early warning information, it will not help the result. If the result cannot be changed or the loss cannot be recovered, the warning system will lose its significance. Just like in the fable of mending the sheep, if you wait until the sheep are eaten up by the wolf, you can't change the result that there are no sheep in the sheepfold, even if you repair the sheepfold firmly. For example, for our sunglasses order, the production cycle required by the customer is 45 days. If the warning information of abnormal materials is received one or two days before the customer requires delivery, even if the company's senior management intervenes, it will be difficult to ensure that the order can be delivered on time. Finally, the result of customer complaints, payment deduction on delivery date, or even cancellation of the order cannot be changed. Therefore, the early warning system must be planned and set around ensuring the results.

The early warning mechanism should play a role in preventing the gradual change of the situation

Early warning should play a preventive role, that is, early warning should be started at the embryonic stage of problems. It is necessary to send a warning message when the wings of the butterfly begin to vibrate, instead of warning the relevant responsible person when the butterfly has taken off and the problem has worsened. The company's five levels of early warning include: the first level is the grass-roots management, the second level is the Department Manager, the third level is the deputy general manager, the fourth level is the operation director, and the fifth level is the general manager. In solving problems, we should deal with the problems at the initial stage. In the first level of early warning, our grassroots cadres should face up to the problems and seek resources to solve them. Instead of waiting for problems to drag on for a long time, being terminally ill or warning to the fifth level to passively solve problems. The company has always stressed that the reason for returning the management work to the grassroots level is that the grassroots cadres are the first to receive early warning information and the first responsible person for handling problems or accidents. We need to let the first level responsible person learn to take on and improve the ability to solve problems

The early warning system should be upgraded from passive monitoring to active monitoring. Many people in our company have bought private cars. Some vehicles are equipped with active tire pressure monitoring system, and some vehicles are only equipped with passive tire pressure monitoring system. Passive tire pressure monitoring system is when the tire pressure is lower or higher than the warning point, the system will automatically alarm. As long as you start the engine, you can know the actual values of the four tire pressures. Of course, the active tire pressure monitoring system also has the automatic alarm function of the passive tire pressure monitoring system. Our company's early development of light bulletin board and the recent development of staff efficiency early warning system is also an active monitoring system. Through the light bulletin board, we can understand the latest production dynamics of each workshop. If there is a red light on the light bulletin board, it means that the output of a workshop is not up to standard in this period of time, and it may be abnormal in the production process. At this time, our middle and senior cadres should go to the production site to understand the situation and solve the problem. The staff efficiency early warning system is an after work early warning system, which will send the task completion and efficiency achievement of the day to every employee through SMS, so that employees can know their daily work performance. If an employee fails to fulfill the task of the day, the early warning system will also send a text message to his immediate supervisor, who will start to pay attention to the employee's efficiency and task fulfillment the next day. The advantage of the active monitoring system is that employees can know how their goals are achieved every day, rather than wait until the end of the month to find out that their wages are much lower than other people's because their efficiency is not up to standard

Scientific warning points

In the early-warning system planning, planners should do a good job in the early-stage research work, more to the scene to understand the situation, so as to ensure that the early warning system in the application process of grounding gas. The early warning system should not only meet the needs of popularization, but also meet the needs of customization. Just like work clothes, when we order clothes, all the tops can't be only one size, because everyone's body is fat, thin, tall and short. For delivery date, quality, efficiency and other early warning systems, our early warning points and early warning indicators should be set based on customer demand, product structure, process flow and other actual conditions, not only one standard. For example, our purchasing cycle is usually two weeks, but the cycle of different customers and different products is different. If the same model is used, the early warning system can not provide reference for managers' decision-making and rapid response.

In a word, early warning mechanism is the key monitoring of enterprises according to different management indicators, and the alert standard of each indicator is determined. By monitoring and discovering whether the crisis occurs, it is convenient for warning decision makers and managers to analyze, prevent and solve problems, and timely remove the potential risks in the operation process of enterprises